Website Manager

Nolensville Panthers Football Club Board Roles

The Nolensville Football Board needs to fill volunteer positions each year (some Voting Board Members and Some Coordinators) to grow our program to the next level and provide the organization needed to run a smooth program. Many of these roles focus on a single task and if we fill all the roles it makes everyone’s job easier because we are not trying to cover multiple tasks. Review these and please let us know if you are interested in getting involved or have any questions - football@playnya.com

Board Positions

* Voting Member (these positions are elected the others are appointed)

  • President
  • Vice President*
  • Treasurer*
  • Director of Coaches and Scheduling*
  • Director of Player Development*
  • Gameday Annoucer/Pressbox Coordinator
  • Merchandising/Uniforms Fundraising Coordinator*
  • Assistant Merchandising/Uniforms Fundraising Coordinator
  • Concessions Coordinator

President

  • Run and Serve on the Nolensville Recreation Board (NRB) as director of the Soccer program.
  • Preside at all meetings or appoint a Board member to preside in his/her absence.
  • Conduct the affairs and execute the policies as established by NSB.
  • Receive all communications affiliated with NSC.
  • Represent NSC in all publicity and programs of the NSB.
  • Prepare Calendar of Events of Soccer Activities as established by NSB.
  • Serve on Disciplinary Committee.
  • Assign members and/or committees to tasks and assist as required to insure that all aspects of NSC operate smoothly. These include, but are not limited to, publicity, fund raising, affiliation requirements, sign- up/registrations, equipment, uniforms, trophies and disciplinary action.

Summary of Role: Oversees the program and ensures all the other roles are meeting their requirements. Addresses anomalies fall outside of these roles, and advises the various positions.

Time Commitment: Regular throughout the Season/Year, Monthly Meetings.



Vice President

  • Serve as President-Elect (if applicable) and performs duties in the absence of the President
  • Coordinate with the President in daily operations
  • Provide input to the President and NSB for the development of NSC
  • Serve on discipline Committee.

Summary of Role:Assists the President, helps oversee the board roles.

Time Commitment:Regular throughout the Season/Year Monthly Meetings.



Registrar

  • Coordinate and facilitate Seasonal Registrations.
  • Insure all players are eligible.
  • Maintain player rosters.
  • Registers players with TSSA for insurance each season
  • Record other necessary data and perform duties as mandated by Tennessee State Soccer Association
  • Serve as Secretary for the NSB and is responsible for the recording of minutes.
  • Assuring minutes are available at next monthly meeting through coordination with the President.
  • Present player disputes to the NSB and assist with other duties as required by the President.
  • Serve on Disciplinary Committee.

Summary of Role: Works with the administration database, to track registrations, ensures all players are covered with TSSA for insurance, record minutes of monthly meetings.

Time Commitment: Heavy during preseason, light throughout the season. Monthly Meetings.



Risk Manager

  • Serves and perform duties as mandated by Tennessee State Soccer Association.
  • Complete and submit Goal/Field Inspection forms and Employee/Volunteer Disclosure forms.
  • Obtain signed copy of (Code of Conduct) forms from all coaching candidates prior to the first season game.
  • Obtain signed copy of (Volunteer Disclosure/Background Check Approval) forms from all coaching candidates prior to the first season game.
  • Promote health, safety and protection of all the children playing Soccer.
  • Serve as Chair of Disciplinary Committee and assist with other duties as required by the President.

Summary of Role: This is mostly an advisory role that only comes into play as needed to make sure we have the needed background detail collected. Addresses player safety issues as needed/requested. A good role for someone with a passion for health and safety.

Time Commitment: Minimal, Light at during preseason-only as needed during the season, Monthly Meetings Optional.



Director of Fields

  • Perform duties and assists as required by President.
  • Provide for general maintenance and upkeep of goals and equipment.
  • Determine sizes of playing fields in consultation with Age Group Coordinators and Director of Coaches.
  • Lay-out and stripe fields of play.
  • Evaluate playing condition of fields and aid officials in their decisions to cancel or postpone games in cases of lightning or inclement weather.
  • Help monitor the fields seeking the cooperation and assistance from coaches, players and parents with regard to safety and rules.

Summary of Role: Primary role is making sure that all the fields are lined, and that the nets and field conditions are in good shape. Evaluate and make the call in coordination with the President/officials to cancel/postpone games. Can set up schedule and get volunteers to help with painting lines weekly. Make sure corners of fields get painted every 2-3 weeks during offseason so fields don't have to be remeasured.

Time Commitment: Regular During season. Occasional in offseason. 1-3 hours per week painting currently, will have new fields to cover as well. Monthly meetings.



Director of Officials

  • Study and maintain knowledge of Rules and perform duties.
  • Conferring with Age Group Coordinators and Director of Coaches.
  • Provide a list of qualified referees to NSB, Recruit and facilitate training opportunities for all referees.
  • Insure all referees maintain acceptable level of competence.
  • Schedule referees and confirm that referees are present for each game.
  • Serve as point of contact for complaints in referees.
  • Review referee performance.
  • Distribute payment or provides a method of payment to referees (provide payment info to financial administrator)

Summary of Role: Ensure that we have a referee pool to work from by recruiting if needed or otherwise working with other leagues if short. Assign referees to games on a weekly basis. Oversee referees during games or coordinate with other board members for coverage.

Time Commitment: Regular During season. Typically 2 hours per week to schedule and communicate and Saturday Game attendance and/or coordination of coverage from other board members. Monthly Meetings.



Director of Coaches

  • Perform duties in close consultation with Age Group Coordinators.
  • Direct and oversee all coaches.
  • Insure qualified coaches are selected.
  • Coaching clinics are held scheduling TSSA coaching clinics.
  • Review the evaluations of all coaches at the end of each season.
  • Provide guidance for new coaches to assure their conformance to NSC Purpose.
  • Confirm that coaches between age groups cooperate and support each other to better develop each player.
  • Help assist Age-Group Coordinators with scheduling conflicts.
  • Aid in coach selections and approves all coaches through duly established selection process which includes NSB approval.
  • Be present at all tryouts, evaluations, and draft meetings to help maintain balanced teams through a draft system determined by NRB.
  • Insure that signed copies of Code of Conduct forms from all coaching candidates are delivered to Risk Manager prior to the first season game.
  • Insure that a signed copies of Volunteer Disclosure/Background Check Approval forms from all coaching candidates are delivered to Risk Manager prior to the first season game.
  • Serve on Disciplinary Committee.

Director of Coaches is eligible to be considered as a candidate to coach a team, and is subject to the authority of the particular Age Group Coordinator, just as any other coach the AGC may recruit to help coach in his or her age group.

Summary of Role: Focus on the development of coaches and provide support to the AGC’s based on feedback of coaching needs.

Time Commitment: Mostly consultative, coordinate 1 TSSA coaching clinic/training per season. As needed to support coaches. Opportunity to envision and implement coaching standards. Monthly Board Meetings.



Age Group Coordinators

  • Under 5
  • Under 6
  • Under 7 & 8
  • Under 10
  • Under 12 & 14

  • Serve in each age group and may also coach.
  • Coordinate and organize teams within specific age groups.
  • Perform duties in close consultation with Director of Coaches.
  • Insure qualified coaches are selected and coaching clinics are held.
  • Provide guidance for new coaches to assure their conformance to NSC Purpose.
  • Help coordinate the scheduling of all practices.
  • Aid in coach selections and approve all coaches through duly established selection process which includes NSB approval.
  • Be present at all tryouts, evaluations and draft meetings, to help maintain balanced teams through a draft system determined by NRB.

U5 and U6 coordinators will draft the non evaluated teams and provide to the data administrator to load in the system.

U14 will pursue teams from other programs to schedule games with.

Summary of Role: Recruit needed coaches for age group, be the point person for questions, cover minor administrative needs for teams in age groups-typically late adds, player swaps, etc.

Time Commitment: Heavy during preseason, Pre evaluation 5-6 hours per week, lightens up as the season gets going, maybe an hour or less per week. Monthly board meetings.



Communications Coordinator

  • Responsible for all website content.
  • Point person for updates.
  • Assist coaches with administrative access to team pages and team info.
  • Adding new stories.
  • Setting up team pages.
  • Utilizing website/social media to promote Soccer Program.
  • Ensure we are benefiting from fully from the functionality of website.

Time Commitment: Regular through season but on desired schedule, may vary depending on the technical aptitude of President or others posting information on website.



Picture /Trophy Coordinator

  • Schedule/coordinate the Picture day with vendor and ensure coaches and families have been notified.
  • Order season trophies and championship trophies and deliver to coaches.

Time Commitment: Pictures Minimal, Couple phone calls, potential delivery of picture forms to coaches, Trophies, receive list of player names and teams from administrator and place order, set up pickup time for coaches. Monthly Meetings optional.



Marketing Coordinator

  • Provide Direction on Marketing opportunities or establishing and coordinating sponsorship program.
  • Need a true Marketing/Salesperson.

Time commitment: Whatever you create and establish. Monthly Meetings.



President

  • Run and Serve on the Nolensville Recreation Board (NRB) as director of the Soccer program.
  • Preside at all meetings or appoint a Board member to preside in his/her absence.
  • Conduct the affairs and execute the policies as established by NSB.
  • Receive all communications affiliated with NSC.
  • Represent NSC in all publicity and programs of the NSB.
  • Prepare Calendar of Events of Soccer Activities as established by NSB.
  • Serve on Disciplinary Committee.
  • Assign members and/or committees to tasks and assist as required to insure that all aspects of NSC operate smoothly. These include, but are not limited to, publicity, fund raising, affiliation requirements, sign- up/registrations, equipment, uniforms, trophies and disciplinary action.

Summary of Role: Oversees the program and ensures all the other roles are meeting their requirements. Addresses anomalies fall outside of these roles, and advises the various positions.

Time Commitment: Regular throughout the Season/Year, Monthly Meetings.



Vice President

  • Serve as President-Elect (if applicable) and performs duties in the absence of the President
  • Coordinate with the President in daily operations
  • Provide input to the President and NSB for the development of NSC
  • Serve on discipline Committee.

Summary of Role:Assists the President, helps oversee the board roles.

Time Commitment:Regular throughout the Season/Year Monthly Meetings.



Registrar

  • Coordinate and facilitate Seasonal Registrations.
  • Insure all players are eligible.
  • Maintain player rosters.
  • Registers players with TSSA for insurance each season
  • Record other necessary data and perform duties as mandated by Tennessee State Soccer Association
  • Serve as Secretary for the NSB and is responsible for the recording of minutes.
  • Assuring minutes are available at next monthly meeting through coordination with the President.
  • Present player disputes to the NSB and assist with other duties as required by the President.
  • Serve on Disciplinary Committee.

Summary of Role: Works with the administration database, to track registrations, ensures all players are covered with TSSA for insurance, record minutes of monthly meetings.

Time Commitment: Heavy during preseason, light throughout the season. Monthly Meetings.



Risk Manager

  • Serves and perform duties as mandated by Tennessee State Soccer Association.
  • Complete and submit Goal/Field Inspection forms and Employee/Volunteer Disclosure forms.
  • Obtain signed copy of (Code of Conduct) forms from all coaching candidates prior to the first season game.
  • Obtain signed copy of (Volunteer Disclosure/Background Check Approval) forms from all coaching candidates prior to the first season game.
  • Promote health, safety and protection of all the children playing Soccer.
  • Serve as Chair of Disciplinary Committee and assist with other duties as required by the President.

Summary of Role: This is mostly an advisory role that only comes into play as needed to make sure we have the needed background detail collected. Addresses player safety issues as needed/requested. A good role for someone with a passion for health and safety.

Time Commitment: Minimal, Light at during preseason-only as needed during the season, Monthly Meetings Optional.



Director of Fields

  • Perform duties and assists as required by President.
  • Provide for general maintenance and upkeep of goals and equipment.
  • Determine sizes of playing fields in consultation with Age Group Coordinators and Director of Coaches.
  • Lay-out and stripe fields of play.
  • Evaluate playing condition of fields and aid officials in their decisions to cancel or postpone games in cases of lightning or inclement weather.
  • Help monitor the fields seeking the cooperation and assistance from coaches, players and parents with regard to safety and rules.

Summary of Role: Primary role is making sure that all the fields are lined, and that the nets and field conditions are in good shape. Evaluate and make the call in coordination with the President/officials to cancel/postpone games. Can set up schedule and get volunteers to help with painting lines weekly. Make sure corners of fields get painted every 2-3 weeks during offseason so fields don't have to be remeasured.

Time Commitment: Regular During season. Occasional in offseason. 1-3 hours per week painting currently, will have new fields to cover as well. Monthly meetings.



Director of Officials

  • Study and maintain knowledge of Rules and perform duties.
  • Conferring with Age Group Coordinators and Director of Coaches.
  • Provide a list of qualified referees to NSB, Recruit and facilitate training opportunities for all referees.
  • Insure all referees maintain acceptable level of competence.
  • Schedule referees and confirm that referees are present for each game.
  • Serve as point of contact for complaints in referees.
  • Review referee performance.
  • Distribute payment or provides a method of payment to referees (provide payment info to financial administrator)

Summary of Role: Ensure that we have a referee pool to work from by recruiting if needed or otherwise working with other leagues if short. Assign referees to games on a weekly basis. Oversee referees during games or coordinate with other board members for coverage.

Time Commitment: Regular During season. Typically 2 hours per week to schedule and communicate and Saturday Game attendance and/or coordination of coverage from other board members. Monthly Meetings.



Director of Coaches

  • Perform duties in close consultation with Age Group Coordinators.
  • Direct and oversee all coaches.
  • Insure qualified coaches are selected.
  • Coaching clinics are held scheduling TSSA coaching clinics.
  • Review the evaluations of all coaches at the end of each season.
  • Provide guidance for new coaches to assure their conformance to NSC Purpose.
  • Confirm that coaches between age groups cooperate and support each other to better develop each player.
  • Help assist Age-Group Coordinators with scheduling conflicts.
  • Aid in coach selections and approves all coaches through duly established selection process which includes NSB approval.
  • Be present at all tryouts, evaluations, and draft meetings to help maintain balanced teams through a draft system determined by NRB.
  • Insure that signed copies of Code of Conduct forms from all coaching candidates are delivered to Risk Manager prior to the first season game.
  • Insure that a signed copies of Volunteer Disclosure/Background Check Approval forms from all coaching candidates are delivered to Risk Manager prior to the first season game.
  • Serve on Disciplinary Committee.

Director of Coaches is eligible to be considered as a candidate to coach a team, and is subject to the authority of the particular Age Group Coordinator, just as any other coach the AGC may recruit to help coach in his or her age group.

Summary of Role: Focus on the development of coaches and provide support to the AGC’s based on feedback of coaching needs.

Time Commitment: Mostly consultative, coordinate 1 TSSA coaching clinic/training per season. As needed to support coaches. Opportunity to envision and implement coaching standards. Monthly Board Meetings.



Age Group Coordinators

  • Under 5
  • Under 6
  • Under 7 & 8
  • Under 10
  • Under 12 & 14

  • Serve in each age group and may also coach.
  • Coordinate and organize teams within specific age groups.
  • Perform duties in close consultation with Director of Coaches.
  • Insure qualified coaches are selected and coaching clinics are held.
  • Provide guidance for new coaches to assure their conformance to NSC Purpose.
  • Help coordinate the scheduling of all practices.
  • Aid in coach selections and approve all coaches through duly established selection process which includes NSB approval.
  • Be present at all tryouts, evaluations and draft meetings, to help maintain balanced teams through a draft system determined by NRB.

U5 and U6 coordinators will draft the non evaluated teams and provide to the data administrator to load in the system.

U14 will pursue teams from other programs to schedule games with.

Summary of Role: Recruit needed coaches for age group, be the point person for questions, cover minor administrative needs for teams in age groups-typically late adds, player swaps, etc.

Time Commitment: Heavy during preseason, Pre evaluation 5-6 hours per week, lightens up as the season gets going, maybe an hour or less per week. Monthly board meetings.



Communications Coordinator

  • Responsible for all website content.
  • Point person for updates.
  • Assist coaches with administrative access to team pages and team info.
  • Adding new stories.
  • Setting up team pages.
  • Utilizing website/social media to promote Soccer Program.
  • Ensure we are benefiting from fully from the functionality of website.

Time Commitment: Regular through season but on desired schedule, may vary depending on the technical aptitude of President or others posting information on website.



Picture /Trophy Coordinator

  • Schedule/coordinate the Picture day with vendor and ensure coaches and families have been notified.
  • Order season trophies and championship trophies and deliver to coaches.

Time Commitment: Pictures Minimal, Couple phone calls, potential delivery of picture forms to coaches, Trophies, receive list of player names and teams from administrator and place order, set up pickup time for coaches. Monthly Meetings optional.



Marketing Coordinator

  • Provide Direction on Marketing opportunities or establishing and coordinating sponsorship program.
  • Need a true Marketing/Salesperson.

Time commitment: Whatever you create and establish. Monthly Meetings.


President:  Report to Nolensville Youth Athletics (NYA) Board Football Director.  Serve on the TNYFL Board as an Executive Board Member and vote on all League matters.  Preside at all monthly meetings (Both NYA and TNYFL) or appoint a Board member/voting delegate to preside in his/her absence.  Conduct the affairs and execute the policies as established by NFB, Receive all communications affiliated with the NFB and Nolensville Panthers, Represent Nolensville Panthers in all publicity and programs of the NFB, Assign members and/or committees to tasks and assist as required to insure that all aspects of Nolensville Panthers Youth Football Program operates smoothly.  These tasks include, but are not limited to; publicity, fund raising, league affiliation requirements, league voting, signup/registrations, equipment, uniforms, field maintenance, game day operations, pictures/trophies, and disciplinary action.
Summary of Role:  Oversees the entire program and ensures all roles are meeting their requirements.  Addresses all issues and items that fall outside of these roles and advises the various positions.
Time Commitment: Regular throughout the Season/Year, Monthly NYA Meetings and TNYFL Meetings (24 per year total).


Operations:
Vice President *:  Serve as President-Elect (if applicable) and performs duties in the absence of the President, coordinate with the President and provide input to the Nolensville Football Board.    Duties include overseeing day to day football operations during practices and games, organizing and overseeing the pre-season Football Camp, attending monthly TNYFL League meetings and voting in the absence of the President on TNYFL issues.  Oversee and communicate with the Director of Coaches and Scheduling to assist and ensure that requirements are being met. Time Commitment: Regular throughout the season, Monthly TNYFL League meetings and Football Board Meetings.


Director of Coaches and Scheduling*:
  Perform duties in consultation with the VP of Football Operations.  Direct and oversee all coaches and practice scheduling.  Assist the board with coaching evaluations and selections.  Obtain and evaluate coaching applications.  Coordinate coaching clinics/trainings.  Advise on Hudl software, Game video, NFL Heads Up Program, USA Football Coaches Training, Background Check Approval, and Concussion Certification, TNYFL league rule changes, and support all coaches as needed.
Time Commitment: Heavy during pre-season, regular throughout the season.  Football Board Meetings.


Gameday Announcer/Pressbox Coordinator:  Coordinate and schedule volunteer game announcers for all home football games, panther pride event, pre-season bowl games, and playoff games.   Announcers responsible for setup and take down of sound equipment, announcing play by play during games, playing music (if necessary), entering weekly scores of all home games in Ball Frog league app, submit all home and away scores to Website Coordinator for website updating and keeping time clock and running scoreboard for all home pre-season bowls and Jamboree games.
Time Commitment:  Heavy on Home Game Days (8am – 8pm on scheduling rotation with other volunteer announcers), requires Saturday commitment for 6-8 Saturdays throughout the season (Home games only).  Football Board Meetings Optional.

Administration:
Vice President*: Serve as President-Elect (if applicable) and performs duties in the absence of the President, coordinate with the President and provide input to the Nolensville Football Board.  Duties include overseeing all football administration tasks, and attending selective TNYFL League meetings when needed for administrative purposes (Admin League meetings are in July/August for Registrations and November for Playoffs and as needed throughout the year).  Oversee and communicate with all Football Administration Coordinators to assist and ensure that requirements are being met. 
Time Commitment: Regular throughout the season, 2-3 TNYFL League meetings.  Football Board Meetings.


Treasurer*:  
Position oversees the managing of cash and approves all payments with the President’s approval if necessary and coordinates with appropriate contact(s) for the Nolensville Rec Board authorized accounting staff.   Works with marketing efforts and approves fund raising events.  Helps with general needs throughout the season and works with the President in annual budgeting.
Summary of Role- Assist the President in managing of cash and payments for the NFB.   Approves and coordinates with appropriate board members any fundraising activities and capital expenditures.
Time Commitment: Regular throughout the Season.  Football Board Meetings.





Merchandise/Fundraising Coordinator:
  Coordinate and oversee fundraising efforts including local business sponsorships, spirit wear merchandising, picture day, and trophies.  Select spirit wear and items to sell.  Coordinate with individual team admins/volunteers to sell merchandise and spirit wear pre-season and during home games.  Oversee picture day with vendor and ensure that coaches and families have been notified.  Select and order season trophies and coaches plaques and distribute to team admins.
Time Commitment:  Regular to Moderate.  Heavy during the pre-season selecting and ordering merchandising and soliciting sponsorships.


Concessions Coordinator:  Oversee Football concession sales, inventory, and scheduling team parents and volunteers for concession duty during all home pre-season, regular season, and playoff games.  Minimal food prep required as the football menu will be limited to pre-made items (Local vendor Hamburgers or Pizza), hot dogs, snacks, chips, and drinks.  Concession Tent will be located in the endzone of the field so that volunteers will still be able to watch games.  
Time Commitment:  Heavy on Home Game Days (8am – 8pm on scheduling rotation with other team/parent volunteers), requires Saturday commitment for 6-8 Saturdays throughout the season (Home games only).  Football Board Meetings during season only.


Equipment Coordinator:
  Responsible for uniform colors/styles and get approval from the committee.   Coordinate and schedule uniform sizing days and equipment fittings prior to the season.  Work with coaches and returning players for jersey number special requests (as needed).  Prepare and work with the vendor to coordinate uniform order to ensure that teams receive proper pant and jersey sizes and follow up with vendor with any outstanding issues.  Oversee equipment leasing program (Helmets and Shoulder Pads).  Coordinate equipment cleaning, repair, and inventory with coaches and team volunteers and maintain that all equipment is in safe playing condition. Responsible for distributing equipment to players and coaches.  Coordinates with appropriate board members for equipment purchases necessary to run the program.  Help coaches throughout the season as necessary if any additional equipment is needed.  Equipment includes:  Leased Helmets and Shoulder Pads, Practice Footballs, Game Footballs, Coaches Equipment Bags, Cones, and First Aid Kits.
Time Commitment:  As needed at the beginning of the season until all equipment is fitted and distributed to players and coaches.  Works with coaches and team admins after season to collect all leased equipment, coaches bags, balls, and first aid kits. 


Board Members

  • President: Josh Dickerson
  • Vice President: Jimmy Stitt
  • Secretary: Kelly Wade
  • Treasurer: Anthony Carano
  • Director of Coaches: Margie Johnson
  • Director of Equipment:
  • Director of Apparel: Meredith Hendrickson
  • Assistant Director of Apparel: Jamie Stitt

Board Contact Info

football@playnya.com